Athlete and Club Resources

Here’s where you will find useful resources if you’re part of a Special Olympics club.

These resources include forms for registration and our Fit 5 guide for helping you stay healthy.

See our media area for our annual report and strategic plan.

Club Updates

21 September Club Zoom Call: Questions and Answers on the postponement of the National Summer Games

SONZ Constitution

SONZ Constitution FINAL (Oct 2021) (PDF)

Memorandums of understanding

Memorandum of Understanding between the NZPF and SONZ — Key Principles (PDF)

Athlete resources

Athlete Oath (PDF)
Fit 5 Guide (PDF)
Fit 5 Fitness Cards (PDF)

Athlete Leader Forms

Ideas for Being an Effective Committee or Regional Council Member (PDF)
Ideas for Supporting Athletes in Leadership Roles (PDF)
Keys to Working with Athletes as Committee Members (PDF)
Keys to Working with Athletes as Regional Council Members (PDF)
Building Inclusive Committees, Regional Councils and Boards (PDF)
Athlete Representative on Club Committee (PDF)
Athlete Representative on Regional Council (PDF)
NZ Athletes in Governance (PDF)

Club Governance

SONZ Constitution FINAL (Oct 2021) (PDF)
Nomination Form for Club Executive Committee Position (PDF)
Club Chair Position Description (PDF)
Club Secretary Position Description (PDF)
Club Treasurer Position Description (PDF)
Club Rules of Special Olympics (PDF)
Managing Conflicts of Interest (PDF)

Video Resource – Chairing the Board (Link)

Charitable Trust, relationship and accreditation

Additional Information and resources for clubs page (Link)

Letter from Chair (PDF)
Charitable Trust Deed FINAL (DOC)
Charitable Trust – a How To guide – FINAL (PDF)
Relationship and Accreditation Agreement between SONZ and Club FINAL (DOC)
SONZ Constitution FINAL (Oct 2021) (PDF)

Regional Council Forms

Regional Council Chair Position Description (PDF)
Regional Council Treasurer Position Description (PDF)
Regional Council Rules of Special Olympics (PDF)

Treasurers Resources

Asset Register (Excel File)
Chart of Accounts – Assets and Liabilities (Excel File)
Chart of Accounts – Income and Expenditure (Excel File)
Chart of Accounts – Working Example (Excel File)
Statement of Financial Position (Excel File)
Charitable Donation Receipt Template (Excel File)
Treasurers Manual for Regional Councils and Clubs (PDF)

Health and Safety

Screening Questionnaire (PDF)
Covid-19 Hygiene Protocols (PDF)
First Aid Register (Word Doc)
Hazard Notification Form (Word Doc)
Hazard Register (Word Doc)
Health and Safety Policy (PDF)
Incident and Accident Reporting Form Register (Word Doc)
Threat Checklist (Word Doc)

Risk Assessments (Word Doc)

Risk Assessment – Athletics
Risk Assessment – Basketball
Risk Assessment – Equestrian
Risk Assessment – Football
Risk Assessment – Golf
Risk Assessment – indoor bowls/bocce
Risk Assessment – Powerlifting
Risk Assessment – Snow Sports
Risk Assessment – Swimming
Risk Assessment – Table Tennis
Risk Assessment – Tenpin Bowling

Marketing

Banner (PDF)
Uniform Guidelines for Clubs (PDF)
Special Olympics Brand Identity Guidelines (PDF)
Special Olympics Brand Identity Quick Guide (PDF)
Taking Photos – Easy Tips Infographic (PDF)

Policies

Whistleblower Policy (PDF)
Complaints, Member Discipline and Appeals Policy (PDF)
Health and Safety Policy (PDF)
Athlete Dating Policy (PDF)
Complaints Form (PDF)
Harassment and Bullying Policy (PDF)
Sponsorship and Charitable Gifts Policy (PDF)
Safeguarding Children and Adults Athletes Welfare Policy (PDF)

Athlete Registrations​

Athlete Information Sheet (PDF)
Athlete Medical Certificate (PDF)
Athlete Medication Checklist (PDF)
Athlete Registration Form (Paper Version) (PDF)
Religious Objections Form (PDF)
Athlete Transfer Guidelines (PDF)

Unified Partner Registrations​

Police Vetting Consent and Request Form (PDF)
Unified Partners Application Form (Paper) (PDF)
Unified Partners Religious Objections Form (PDF)

Volunteer Registrations​

Police Vetting Forms (PDF)
Single Sport Casual Volunteer Registration Sheet (PDF)
Volunteer Driver Form (PDF)
Volunteer Registration Form (Paper Version) (PDF)
Volunteer Supplementary Information Form (PDF)

Volunteer Awards

Distinguished Service Award Overview (Word Doc)
Distinguished Service Award Nomination (Word Doc)
Life Membership Award Overview (Word Doc)
Life Membership Award Nomination Form (Word Doc)